10/17/2008 by Robert Sutz
The article Efficient and Targeted Project Execution describes how on time and on budget execution and successful completion of complex projects can be realized. It requires clearly defined leadership process covering all people involved supported by software-based leadership systems.
Basically, the process of managing and driving project execution has three stages
- Leadership Initiation
- Leadership execution management
- Leadership Closing
Fig.: The three stages of the leadership process
1. Leadership Initiation
The execution of every project should be marked by a clearly defined initiation. Setting up the process on an intelligent, elaborate and accurately described base concept can save a considerable amount of time and money.
Initiation provides the project framework and defines the project guidelines, giving the project the actual go-ahead. A successful project start is crucial to the whole course of the project. Initiation particularly includes an exact definition and approval of the project. If the project scope including the individual goals is precisely and consistently defined, initiation is the valuable foundation enabling targeted work all daily leadership activities.
2. Project Leadership – Project Execution Management
The main phase is the actual phase where the project execution is managed. To ensure a highly efficient, proactive, and targeted leadership, it is recommended to base the leadership process on a standardized approach, a repetitive leadership process of measuring, evaluating, defining measures based on software-based project leadership system. Using both, leadership process and leadership system, has proven to significantly add to the chances of project success.
3. Leadership Closing
Every project must end with a closing phase. A deliberately scheduled closing resulting in an approved closing report avoids subsequent interventions. Apart from the closing report, the closing phase includes the acceptance by the client (e.g. customer, management), documented «Lessons Learned» and results that can be reused in next releases of the project or by other projects.
A proper closing phase is an important and highly beneficial activity in the organization’s Lifecycle Management process and discipline.